International insurance card. The university and/or the Board of Regents, State of Iowa,may prohibit or restrict university-sponsored travel when the health, safety, or well-being of the traveler may be endangered. WebBenefits Forms & Resources Benefit Forms & Resources Forms Find all benefit forms in one place - ACH, FSA forms, Domestic Partner Affidavits, and more. Currency conversion. Please be sure to advise them that your trip is business related and should be validated on an American carrier. There are times when an exception may be appropriate. Health insurance is required for international students and scholars. Benefits: 319-335-2676 Payroll: 319-335-2381 Administrative Services: 319-335-3558 Accessibility notice and website disclaimers Employed Graduate Student Premium Rates. Full per diem is allowed on full days of travel. Use of the waiver checklist, though not required, will help you document the reason for use of a non-U.S. air carrier when they are required. WebEnrollment in universitys group term life insurance program is mandatory. Spouse/companion and/or family members accompanying individuals who are traveling on university-related business. CA DOI toll free number is 800-927-4357. Mileage is limited to the IRS rate for moving expenses; and. The preferable form of verification is the billing or itinerary from the travel agency showing the cost but may also be in the form of a canceled check or credit card statement showing payment to the agency. EffectiveMarch 24, 2023, this policy has been revised. In addition to compliance with university travel regulations, travel funded under externally sponsored agreements (contracts, grants, and other awards) is often subject to additional regulations of the sponsoring organization(s). Deadlines. U-Bills are generated electronically on the first business day of the month. The Federal Travel Regulations were written in a question and answer format making them easier to understand. You can find out more at the following link Enterprise Vehicles rented for personal use through Resources for student international travelers: Export control:Export controls can arise due to the location of the travel, the people with whom you interact while traveling, the items you take with youor ship for use while abroad, and the nature of the information you take with you, even if you do not intend to share it while abroad. The Federal Travel Regulations no longer require that international tickets be "issued" by a U.S. flag air carrier or "printed" on their "ticket stock". We condemn all acts of violence based on race, religion, gender identity, sexual orientation, and perceived national or cultural origin. receive contribution toward cost ofinsurance. Quick tabs for Campus and Vendors. It is best practice to use public transportation or locally hire drivers and vehicles to transport students in international locations, in accordance with transportation recommendations in the country advisory from the U.S. DOS. Telephone. WebWelcome to our new Purchasing and Accounts Payable website! They are accessible through MyUI. Receipts. Travel in progress. The university travel reimbursement rate above includes a provision for expenses, including insurance, in the mileage rate calculation. Departmental approval in. Rail travel. Students on leave of absence from the university are not eligible for Iowa Regents international insurance, financial aid, scholarship, travel stipends, and other university resources, including granting of credit or facilitation of credit transfer. WebThe chart below outlines the administrative fee associated with all programs. Sleeper accommodations are allowed only when there is a demonstrated cost savings compared to coach class air travel, or when justified as essential on the travel voucher. Students are held to the University of Iowa Code of Student Life while abroad for University purposes in addition to any additional codes of conduct from the sponsoring unit, Study Abroad, affiliate or host. These are programs organized, sponsored or administered by specific units (e.g., College of Law, College of Medicine, etc. Meal per diem in travel status. WebThe cost is currently $1.29 per day, and there is a 7-day minimum coverage period. V. Administrative, Financial, and Facilities Policies, https://hr.uiowa.edu/benefits/disability-and-other-insurance/accidental-death-and-dismemberment-insurance, https://ap-purchasing.fo.uiowa.edu/travel/internationaltravel, https://itsecurity.uiowa.edu/resources/faculty-staff/check-your-security, https://international.uiowa.edu/study-abroad/study-abroad-resources/health, https://international.uiowa.edu/study-abroad, Risk Management, Insurance, and Loss Prevention, https://ap-purchasing.fo.uiowa.edu/travel/domestic-travel, http://aoprals.state.gov/web920/per_diem.asp, https://ap-purchasing.fo.uiowa.edu/travel/preferred-vendors/university-preferred-travel-agencies-and-discount-airfare. Choose betweenSHIP or UIGRADCare for coverage. Access the policy for UI Health Cares Tuition Assistance Program. 1111 University Capitol Centre The University of Iowa Iowa City, Iowa 52242-5500 USA Phone: +1 (319) 335.0335 isss@uiowa.edu. Iowa City, Iowa 52242 319-353-2700, UI International Travel Policy for Students, Community, Academic, and Cultural Resources and Training, English Language Opportunities for Scholars and Spouses, Definition of International Travel under the Auspices of the University of Iowa, Pre-Departure and Program Planning Requirements for All University Units, Additional Pre-Departure and Program Planning Requirements for Study Abroad, International Programs, Travel to a High-Risk Area where the U.S. Department of State (U.S. DOS) Advises "Do Not Travel" (Level 4) or "Reconsider Travel" (Level 3), Forum on Education Abroad Standards of Good Practice, U.S. Department of State (U.S. DOS) travel advisory information, Additional Pre-Departure and Program Planning Requirements for International Programs, United Nations Universal Declaration of Human Rights. Benefits include medical evacuation, emergency medical referral, prescription assistance, and more. Student participants approved for international travel under the auspices of the University are expected to contribute to the mitigation of known risks for their chosen activity and location by reviewing and following recommendations from U.S. DOS, the CDC and the University. $1,572. Traveler's checks. The following processes are followed for student travel programs administered by Study Abroad in International Programs. If the travel is occurring during a required term of study, the student must take a leave of absence from the University, whenever possible. Actual documented cost of rental, fuel, airport landing fees. In addition to U.S. DOS notifications and consultation, the International Programs Associate Director for Health, Safety and Security reviews other sources of information that inform University decision making about international travel advisability. All premiums will be charged on a monthly basis to your University Bill and must be paid each month by the due date. Travel in progress. To further this mission, the University supports and promotes international travel by students under the auspices of the University, while encouraging sound health, safety and security measures that minimize risks to the traveler and the institution. We condemn all acts of violence based on race, religion, gender identity, sexual orientation, and perceived national or cultural origin. Policies and rates for meals and lodging approved by the U.S. Department of State are to be followed unless university department or external funding sponsorregulations are more restrictive. University Travel Advisory Committee: The University Travel Advisory Committee is comprised of representatives from the Offices of International Programs, Risk Management, Accounts Payable and Travel, Shared Governance, and General Counsel. Meetings with only UI employees are limited to actual costs up to the maximum per diem for that city. To document the exceptions, we rely on the Fly America Act Wavier. Units wishing to promote or administer international travel to a location designated Level 3 or higher by U.S. DOS should consider the financial implications of dedicating resources to an endeavor with a higher than average risk of untimely cancellation. A reasonable amount for non-conference hotel costs may be the maximum of the Federal Travel Directory (FTD) hotel per diem rate for that city. The cost of the airline tickets for family members must be paid by the traveler either by personal check or credit card. Certificate of insurance. International Programs at the University of Iowa supports the right of all individuals to live freely and to live in peace. Affordable Care Act; Annual Benefits Open Enrollment; comp-class@uiowa.edu. 319-335-0862 tippie-business@uiowa.edu WebThe University of Iowa currently has preferred travel agencies to provide assistance in obtaining airline tickets, making hotel/motel reservations and securing car rentals The University of Iowa supports and promotes international travel by students under the auspices of the University, while encouraging sound health, safety and security measures that minimize risks to the traveler and the institution. Students traveling abroad for personal reasons are encouraged to purchase independent travel insurance from a reputable company of their choosing. WebAccrue sick leave at the rate of 144 hours or 18 days per year. WebALL University travelers outside the U.S. and in need of assistance may call the International Programs after hours emergency phone number at +1-319-530-2540. study-abroad@uiowa.edu. Students and faculty/staff/units traveling with, sponsoring or promoting student programs abroad must keep the Associate Director for International Health, Safety and Security appraised of any changes to their address and contact information while abroad. Itemize by date and attach receipts for storage to the voucher. Personal travel is excluded. Iowa City, Iowa 52240, Benefits:319-335-2676Payroll:319-335-2381Administrative Services:319-335-3558, Accessibility notice and website disclaimers, Unpaid J-1 Scholars and J-2 Family Members Benefits, Reviewing Classification and Pay Level Requests, Specified Term Extension and Transfer Guidelines, University Compensation and Classification Contact Us, Employment Categories and Classifications, Merit Supervisory Exempt and Confidential Staff, Merit Probation and Salary Information by Type, Tuition Assistance and Fee Assistance Options, Recruiting, Hiring, and Onboarding New Employees, Work Arrangements and Performance Reviews, Campus Support and Critical Incident Response, UIHC and CCOM Leave and Disability Requests, Immigration Status Classification Summary, Graduate Teaching and Research Assistants (COGS), Staff Nurses and Allied Health Professionals (SEIU), Coping with Loss, Change, and Uncertainty, be registered for 5 or more credit hours each semester. Receipts for hotel, car rental, registration, and other transportation are always required to substantiate the actual cost. 319-335-5298. Persons other than faculty and staff. These costs may not be claimed in addition to the mileage reimbursement. Travel under externally sponsored agreements. In affirming its commitment to human dignity, International Programs strongly upholds the values expressed in the United Nations Universal Declaration of Human Rights. Retirement Fund Investment Committee. WebEmployee Benefits. University Services Building (USB) Rates of exchange may be obtained from theTravel web pageor at a local financial institution. Students are not permitted to drive motor vehicles (including but not limited to scooters, motorbikes, motorcycles, and cars) or ride with faculty or staff while participating in university-sponsored student travel abroad. Receipts for airfare, rental car, train, hotel, and conference fees and any other single expense of $75 or more must be scanned and attached to the TEV. Faculty and staff who travel on university-sponsored travel in violation of this policy may be subject to discipline, up to and including termination, as well as financial consequences. Spouse/companion and/or family travel. 319-335-0335. The Study Abroad office will email you a confirmation. It should be noted that not all federal agencies enforce the Fly America Act with the same fervor. The conditions are: Traveler must be a licensed/certified pilot. A student who remains in a restricted destination after being directed to depart is in violation of this travel policy even if international insurance coverage remains in effect past the requested departure date. The Tuition Assistance Program allows eligible staff to apply for financial assistance to help defray the cost of tuition, or certification fees, and encourages career development. The traveler must provide an explanation of the extenuating circumstances and original receipts supporting all lodging and meal expenditures. International Programs at the University of Iowa supports the right of all individuals to live freely and to live in peace. Process University Travel Registry for student travelers; Enroll eligible student travelers in U.S. Department of State Smart Traveler Enrollment Program (STEP) or advise them to self-register; Advise international students to seek similar registry services from their home country Embassy; Monitor U.S. DOS advisories and alerts for the destinations of current student travelers; Provide location-specific international risk analysis to International Programs Travel Advisory Committee for consideration during program proposal review and during reevaluations of program advisability; Provide 24/7 emergency response number for international crisis response coordination; Facilitate enrollment in the Iowa Regents Universities international insurance policy for students traveling under the auspices of the University; Facilitate medical self-assessment and encourage disclosure of medical needs to our international insurance provider so continuity of care plans can be made prior to departure; Review disciplinary history and implement Study Abroad code of conduct policy/process, including confirmation of student agreement to Conditions of Participation for international travel; Require the program leader to sign a Terms of Agreement that includes crisis management responsibilities, Require the program leader to have an appointed assistant, co-director, or contracted on-site staff member to assist with crisis response. The FTD maximums can be located at. Travel cash advance checks can be picked up at the Travel Department 5working days prior to the start of the trip. Travelers are strongly encouraged to check their assigned uiowa email account regularly before international travel on university-sponsored travel for receipt of the Iowa Regents international travel, health, and security insurance card. Notify travelers of the student pre-departure requirements listed below. Lodging rates set by federal regulations will be used as a guide in determining whether a cost is reasonable. Individual changes are not highlighted. Student travel under the auspices of the University of Iowa or for University purposes is defined as travel that is facilitated or sponsored by the University, regardless of whether credit is granted for activities during travel. Tips. Limit the amount of institutional (and personal) data you take with you, to only what is required for the trip. For additional information about export controls see:http://dsp.research.uiowa.edu/export-controls-home. Changes should be submitted as soon as possible to safety-abroad@uiowa.edu at a minimum within 24 hours of any deviation from the original travel itinerary submitted to the same email account prior to departure. We do not recommend flying into other airports such as Des Moines or Moline as they do not have direct ground transportation to Iowa City, or the existing ground transportation Self-register. WebUI Health Care is dedicated to the educational and professional development of staff. Alternative modes of travel must be available without adverse consequences that would unduly influence the decision to travel by private aircraft. Zurich Travel Assist is in effect anytime you travel more than 100 miles from your home and can respond to medical and legal emergencies throughout the world. All students must complete the following requirements before international travel under the auspices of the University of Iowa: The University prohibits student travel to high-risk areas where U.S. DOS has given a Level 4 risk rating and advises Do not travel. Student travel is also not permitted under the auspices of the University to places where the U.S. Department of State restricts U.S. Embassy personnel travel. A detailed list of U.S. flag air carriers and their two letter codeis set forth below: The University of Iowa offers medically based travel assistance through ZURICH TRAVEL ASSIST as a part of its Accidental Death and Dismemberment (AD&D) Insurance coverage. Provide pre-departure training for international travel program leaders; Provide general pre-departure training for student travelers. Participation in the accidental death and dismemberment insurance planoffered through ZurichInsurance is voluntary. Faculty and staff travelers (on university business) incur no cost for the program's premium, coverage, and services. Activities excluded from coverage under the employer-provided insurance policy include mountaineering where ropes or guides are normally used; hang gliding; parachuting; bungee jumping; racing by horse, motor vehicle or motorcycle; and parasailing. WebBenefits Employee Benefits Regular Faculty & Staff Benefits Voluntary Benefit Programs Travel Assistance Travel Assistance for Employees Principal Travel Assistance The least expensive room should be selected for full reimbursement. michael-bortscheller@uiowa.edu. Effective August 19, 2022, this policy has been revised. If none of these conditions are met, reimbursement will be the lower of: Mileage reimbursement alone (meals and lodging are not allowable); or. International Programs facilitates trip creation in ProTrav for students approved for international travel.

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